Discounts

There are various reasons why you might want to offer Discounts to families. A discount can be a percentage of the fee or a specific dollar amount and reduce the overall free when it is invoiced. Discounts can be applied only once or reoccur for a set timeframe. Below are some common reasons for applying a discount to a family:

  • A family has multiple children enrolled at your childcare center.
  • Promotional discounts to attract new families.
  • Military, essential worker, or staff discounts.


Add a Discount During Enrollment

When you follow the Steps to Add a New Tuition Fee During Enrollment, the Add a Discount window appears.

  1. Use the toggle to add a Discount.
  2. Choose the Discount Type from the drop-down menu.
    • If selecting Recurrent Discount, you may also set an End Date. Otherwise, the discount is applied to every billing cycle until the end date of the enrollment.
  3. Choose the Category for the discount from the drop-down menu.
  4. Select if the discount is a flat Amount or a Percentage of the overall tuition, then set the discount amount.
  5. Add an optional Description for the discount, then click Next to finish the Enrollment process.

Add Discount From a Family Account or From Finances

  1. Access the Select a Fee Type window by doing either of the following:
    • Family Accounts (left menu) > Profiles card > View # Active Family Accounts > Select a Family > Actions menu> Add Fee.
    • Finances (left menu) > Billing card > Add Fees.
  2. Select either New Tuition Fee, Recurring Fee, or One Time Fee, then click Next.


  3. In the Add a Discount window, move the toggle to the right.
  4. Choose the Discount Type from the drop-down menu.
    • If selecting Recurrent Discount, you may also set an End Date. Otherwise, the discount will be applied to every billing cycle until the billing end date.
  5. Choose the Category for the discount from the drop-down menu.
  6. Select if the discount is a flat Amount or a Percentage of the overall tuition, then set the discount amount.
  7. Add an optional Description for the discount, then click Next to finish the fee setup.


You can view transactions with discounts already applied in any of the sections of a Family's Transactions.