View & Manage Time Entries

A complete record of everyone using the Kiosk to check in and out for attendance is stored in the system and managed on the Time Entries page. This page is located under the Programs & Classes (left menu) > Facility Attendance card > View All Time Entries link. The page automatically defaults to Clock Status Incomplete. Time Entries can be adjusted as needed.

An Owner or Admin has the permissions to view, add, and change time entries.


View and Edit Time Entries

The Time Entries page defaults to show you a Clock Status of Incomplete. These are entries that were checked in and never checked out. You will be able to add a check-out time or adjust a check-in time as needed. If someone forgets to check in completely, click on the Actions Menuto open the Add Time Entry window, and complete the details to add an entry. 

  1. Go to the Left Menu > Programs & Classes.
    Note: Be sure you have the right site selected at the top of the page.


  2. Click the View All Time Entries link located on the Facility Attendance card to open the Time Entries page. 
    • The page defaults to Incomplete Time Entries.
    • Click the red X iconto see all time entries on the page.


  3. Click the Options iconto Edit Times.
    • The Edit Time Entries window lets you adjust the In/Out timestamps for a single time entry; the person who updated the entry will be noted on the card. There is a field to add Notes
  4. Click Save when done.

Use the Time Entries Filter

Click the Filter iconto open the slide-out Filters draw on the right. This lets you drill down into the Time Entries by Date and Person. You can print directly from the page using your web browser's print options.

Incomplete Time Entries - click the button, and the page will automatically be filtered. All the Incomplete Entries in the system will be displayed in the Time Entries window.
Date - click the calendar and select a date to filter all the time entries in the system. Click Apply Selections, and all the time entries (complete and incomplete) for that date will be displayed in the Time Entries window.
Person - click the arrow to select someone in the drop-down list. Click Apply Selections, and all the time entries (complete and incomplete) for that date will be displayed in the Time Entries window.

Note: the Date and Person filter options can be used together to drill down to all entries for a specific person on a selected date.

Edit Multiple Incomplete Time Entries

There is an option on the Time Entries page to edit multiple incomplete time entries at the same time so you will be able to keep all of the attendance records up to date. These would be time entries when a child or staff member checked in but never checked out at the end of the day.

  1. Click the Actions Menuand select Edit Incomplete Entries from the drop-down list.


  2. Complete the selections on the Edit Incomplete Time Entries window.
    • Select to filter from All time or By date (select a date from the calendar).
    • Check the boxes for the entries you would like to update.
    • Enter the New OUT time entry.
    • Add optional Notes as needed.


  3. Click Apply to Selected. All entries will be stamped with the checkout time selected. You will see a Time entries updated confirmation message. The time entry cards will show a date and the name of the staff member who made the update. Click Ok to close the window.


Help is just a few clicks away! Go to Jackrabbit Care Support - Resource Center to select the help option that works best for you.