Jackrabbit Care offers a unique option to allow team members assigned to classes to sign in to their personalized dashboard and enter Class Mode to take attendance. An Owner must assign a Take Attendance user-based permission to allow a staff member to access the attendance tab in the Dashboard in Class Mode.
- Face to Name attendance can be taken multiple times during the day.
- Generate a check-in time entry if a child has not been checked in using the Kiosk.
- Assign a staff member to take attendance for transportation.
Assign a User-Based Permission to Take Attendance
If you are an Owner you can sign in and assign a teacher or staff member permission to take attendance while they are in Class Mode on their Dashboard.
- Go to the Left Menu > Teachers & Staff.
Note: Be sure you have the right site selected at the top of the page.
- Click the View All Team Members link located on the Profiles card to open the Team Members page.
- Select the teacher or staff member's profile card.
- Click the Permissions tab and toggle Take Attendance to on (right).
- This allows the team member to take attendance for the classes they are assigned.
- A confirmation message in the upper right lets you know permission has been added to their profile.
To remove the Take Attendance permission, toggle Take Attendance to the left. A confirmation message in the upper right lets you know the permission has been removed.
Enter Class Mode & Take Attendance
To enter Class Mode on the Dashboard, the staff member, Owner, or Administrator must be assigned to a class or group of classes.
- Sign in to Jackrabbit Care to see the Dashboard (default view).
- Click Enter Class Mode
.- On the Roster tab (default view), you can see who is Checked In, Checked Out, or Absent for the day.
- On the Roster tab (default view), you can see who is Checked In, Checked Out, or Absent for the day.
- Click the Attendance tab to see the list of children in the class.
- Select the checkboxes to indicate which children are present.
- Click Submit Attendance.
- A confirmation message in the upper right lets you know the attendance was successfully saved.
- A timestamp is generated with the time and the person's name who took the attendance.
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Attendance can be taken as often as required by your organization. If a child was not checked in at the Kiosk before they entered the classroom, Class Mode class attendance will automatically generate a Time Entry on the Time Entries page. In addition, the attendance taken in Class Mode will be listed in the Face to Name report.
Face to Name Attendance Report
The report for attendance taken in Class Mode is referred to as Face to Name or sometimes called Name to Face. Follow these instructions to access this page.
- Go to the Left Menu > Programs & Classes.
Note: Be sure you have the right site selected at the top of the page.
- Click the Face to Name Report link on the Facility Attendance card to open the page.
- Use the features of the grid to do the following:
- Click the Column Menu icon
(shown below on the right) to sort, filter, add, or remove columns. - Click the Export To Excel or Print buttons in the grid as needed.
- Click the Help With Grids link to learn more about the grid.
- Use the First Name, Last Name, or Class links to open the related pages.
- Drag and drop a column header to group by the column.
- Resize columns and drag left or right to change their order.
- Click the Column Menu icon
(shown below on the right) to sort, filter, add, or remove columns.
Allow Staff to Take Attendance for Transportation
If you want to offer school pickup service to students who come to your center for after-school care, taking attendance in Class Mode is the perfect solution.
Transportation Scenario
ABC Childcare has an after-school program and offers transportation from school every day. You have a staff member who is certified to provide transport. The driver must take attendance to be sure all the students are accounted for at pickup.
Follow these steps to set up a staff member to take transport attendance:
| Step 1 - Add a Program | Add a program for transportation and name it Bus Transportation.
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| Step 2 - Add a Class | Add a class under the Bus Transportation program and assign a fee so you can enroll children who need to be picked up from Hastings Elementary School and dropped off at ABC Childcare.
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| Step 3 - Enroll Students that Require Transport | Enroll any students who need to be picked up from Hastings Elementary School and dropped off at the center.
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Step 4 - Assign the Driver to the Class | If the driver is not already a staff member, add them and assign the User Role that works best:
Once a staff member is created in the system, they can be assigned to a class.
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Step 5 - Add the Take Attendance Permission to the Driver | Follow the instructions above to Assign a User-Based Permission and give permission to the driver to take attendance in Class Mode. |
Attendance taken while in Class Mode is not the same as Facility Attendance taken with the Kiosk. Kiosk time entries indicate when someone checked in or out of the facility. Attendance in Class Mode is considered Face to Name attendance and can be repeated often during the day or outside the facility.
