Review & Process Online Registration Forms

Manage Online Registrations

In this section, you can see which programs have Online Registration forms set up and view Program Details.

1. Go to the Manage Online Registration link on the Online Registration card.
2. Click the Details link to open the program page to view all the details:
   • Registration Dates
   • Registration Link - opens an online registration form for a specific program.
   • Registration and Enrollment information.
     
     
     
3. Use the Edit buttonto change the Online Registration form, such as changing the Registration Period or adding additional required information. The Online Registration form link does not change, and the settings will be updated.

View Received Registrations

In this section, you can review and process registrations.

1. Go to the Manage Online Registration link on the Online Registration card.
2. Click the View Received Registrations link to review the Online Registrations that have been submitted.
3. Select a child from the list and click the Review button to open the personalized information entered in the Online Registration form.
   
   
   
4. Review the information submitted and determine the next steps.
   • Registration status is listed as Received when the form is submitted.
   • Preferred Start Date is listed under the Program name; if there are no classes to select from during registration, you will see a Preferred Schedule with date selections only.
   • Select which action to take on the application from the Actions Menu: Approve and Enroll, Add to Waitlist, or Reject.
   • Policies and uploaded documents are listed at the bottom of this page.
     
     
     
5. Click the History tab to review the actions taken with the registrations.
   • Select a child from the list and click the View button to open their personalized information entered in the Online Registration form.
   • The Status of the Online Registration is indicated with an Approved badgeor a Rejected badge.
     
     

Approve and Enroll a Child

If you approve and enroll a child into a Program, all files/documents uploaded in the Online Registration form are immediately available for review in the Family Accounts (left menu) > Profiles card > View All # Family Accounts > Child's card > Files tab.  

• An email will be sent automatically to the contact's information supplied on the Online Registration form and the caregiver will be prompted to Create a Password for their Family Account.
  
  
  
• Once a password is created, the caregiver is invited to download the CircleTime Mobile App, and they can manage the family account in the app.
  
  

Manage Waitlists

Any child who had an Online Registration form reviewed and assigned to a waitlist can be viewed under Manage Waitlists. 

• Click the View Waitlist link to see which children are waitlisted for a program.
  
  
  
• Click the View button to review the child's Online Registration information.
• Click the Enroll button to enroll the child into a class from the Waitlist page.